Receive documents
One entry point accepts documents or requests through your chosen receiving channel and brings them into a shared view for the administration team.
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Operations and management information
Document and approval automation
Software reads documents, collects data and requests the necessary approvals, helping reduce manual entry and keep pending administrative work visible.
The problem to solve
Document fields are copied manually; approvals remain in email and failures lack a review queue.
How this solution helps
We build software that reads documents, collects important data and sends requests for approval. Your team can reduce repeated manual data entry and see what is still pending. ARCANEX configures the connections to your systems; uncertain values go to a person for checking before the information is used.
Who it is for Operations, administration and finance teams.
What changes day to day
- Extract document data for checking.
- Approve requests in the same place.
- Avoid entering the same data again.
What the solution does
Read the details
The tool extracts document fields such as supplier, number and amount; the team checks uncertain data before anyone uses it.
Request approvals
Requests reach the right owners, who can view the information, give approvals or ask for a correction in the same place.
Update your system
After approval, registration sends the data to the destination system through a supported API or import, avoiding repeated manual entry by staff.
Handle exceptions
A list shows exceptions and supports recovery after failures; the history helps staff check what happened and avoid duplicate document entries.
In practice
An invoice with an unclear reference is checked
An administrative team receives supplier invoices as PDFs. The purchase order reference must be confirmed before the invoice is recorded in the company's destination system and made available for further processing.
Illustrative example of the proposed workflow. It does not represent a delivered project or customer results.
- The situation
PDF: “Atlas supplier; invoice FA-204; order PO-17?; total €840.” The final digit of the order reference is difficult to read.
- What the solution does
The circuit extracts the fields and flags the reference for checking. An operator consults the purchase order, corrects the field and submits the record for the required approval.
- The result
The team finds the approved invoice with the corrected reference and sees whether it reached the system. Any problem can be tracked through to resolution.
Getting started is simple
Tell us which documents take the most work. ARCANEX tests a few examples, prepares the automation and demonstrates the journey from receiving a document to getting it approved.
Request a proposalOperations and management information
Questions about this offer
Can it handle requests without PDFs?
Yes. A form can also start a request, collect the data and send it for checking and approval.
Who checks uncertain fields?
The responsible person receives uncertain data to check and correct before it is permanently added to the system.
Can it execute payments?
This solution does not make payments on its own. If you need payments, we assess that work separately, with the necessary approvals.
Discovery conversation
Tell us your goal
Describe your company’s project or challenge. The form prepares an email draft for you to review and send; it has not sent the message.