Handoffs between teams
A request moves from sales to operations by email. Data, ownership and a shared way to track progress are missing.
AI agents and software for businesses
Connect processes. Move business forward.
We build AI agents, automation and custom platforms. Our solutions help your business research markets, create content, support customers and connect processes and teams.
Operational bottlenecks
Work moves forward. Do systems keep up?
When departments, data and tools do not connect, teams spend time transferring information and resolving gaps between steps.
Data across several systems
Customers, orders and documents live in different applications. Updating one record means repeating the work elsewhere.
Approvals left pending
Expenses, proposals and exceptions await a decision. Teams search for the approver and send reminders manually.
Knowledge that is hard to find
Procedures, terms and answers are scattered. People need to find the right version before they can act.
Management without process visibility
Reports combine spreadsheets and exports. Managers see outcomes late and struggle to locate the bottleneck.
Solutions for your business
Solutions for the work your business does
We create AI agents, automations and applications for different areas of your business. Explore what each solution enables and what your company receives.
AI for customer service
An AI agent answers questions, collects enquiry details and passes cases that need attention to the right person on your team.
- Configured incoming channel
- Answers linked to approved sources
- Enquiry record with details and history
Software for sales and proposals
Software organises contacts, helps prepare proposals and reminds staff to follow up, so each customer has a clear next step.
- Pipeline with stages and owners
- Contact record with duplicate controls
- Proposal templates and review process
AI for marketing and creative work
AI agents research markets, create content and monitor campaigns, with strategy guided by ARCANEX's scientific foundation and your brand context.
- Market and competitor research agent with configured sources
- Strategy and copy agent with brand context
- Interface for creating images, videos and creative assets
Document and approval automation
Software reads documents, collects data and requests the necessary approvals, helping reduce manual entry and keep pending administrative work visible.
- Document or request intake
- Extracted-field record for checking
- Approval inbox with owners
Business dashboards and reports
Dashboards bring together sales, projects and other indicators, helping you check business figures and prepare meetings without collecting exports again.
- Metric and source dictionary
- Dashboard with agreed filters
- Update status and timestamp
AI for finding company knowledge
An AI assistant finds answers in company documents and shows references, helping employees look up procedures without searching through several folders.
- Document and owner inventory
- Search and question workspace
- Answers with consultable references
Software for onboarding and training
An application organises tasks, documents and initial training, helping welcome new employees and keep track of each person's progress.
- Onboarding journey by role
- Checklist with deadlines and owners
- Authorised document library
Customer portals and applications
Portals and applications bring requests, documents and work status together, helping customers and teams find information and follow progress.
- Client or employee journey screens
- User profiles and organisations
- Administration area with tasks and statuses
Implementation method
From analysis to team adoption.
Each stage defines decisions, owners and acceptance evidence. Scope, investment and timeline are agreed before construction.
Discuss a project- 01
Discovery
Select a process with business owners and identify inputs, bottlenecks and objectives.
- 02
Solution design
Map systems, data, permissions, approvals and dependencies with the teams involved.
- 03
Scope and proposal
Define deliverables, acceptance criteria, responsibilities, investment and timeline.
- 04
Pilot
Build a bounded workflow and test it with representative work examples.
- 05
Evaluation and rollout
Review outcomes and exceptions, validate agreed criteria and prepare the team.
- 06
Support
Document delivery and agree support, maintenance and possible expansion stages.
Project commitments
Clarity to decide and validate.
The proposal describes how the project will be built, its dependencies and what the team needs to validate.
Defined scope
Deliverables, limits and acceptance criteria are recorded before construction.
Identified costs
Investment, licences and dependencies are presented before the decision.
Involved teams
Business and IT validate journeys, data and handover points.
Access and oversight
Permissions, approvals and data handling requirements are part of the design.
Prepared handover
Documentation, ownership, maintenance and support are agreed for the project.
Frequently asked questions
Before implementation begins.
Can we start with one process?
Yes. A bounded scope lets us test the workflow, evaluate exceptions and decide on expansion using pilot evidence.
Do we have to replace current systems?
We start with the systems you already use. Integration options and limitations are evaluated before changes are proposed.
How are access and approvals defined?
We identify roles, data and decisions with business and IT owners. Requirements and review points are included in scope.
How do we know the solution is ready?
We define acceptance criteria and test examples. Rollout depends on the validation agreed with the team.
How are investment, timeline and support defined?
They depend on the process, connections and requirements. The proposal covers deliverables, timeline, costs and support terms.
Discovery conversation
What would you like to improve in your business?
Tell us about your goal, challenge or project. You can request a proposal or an assessment at your premises. Do not include passwords or sensitive data. This form prepares an email for you to review and send in your email app.